Schedule meetings from directly inside of your Vowel dashboard or install the Vowel Chrome extension and Google Calendar add-on to schedule Vowel meetings from Google Calendar. Once installed, creating and editing Google Calendar events will include the option to "Add a Vowel Meeting". Everyone on the calendar invite will be able to join the meeting via the Vowel Meeting link.
Note: The Google Chrome extension only works in Chrome. If you are using a different browser (Safari or Firefox) you will need to follow the steps to install the Google Calendar add-on.
Step 1: Install the Vowel Chrome extension from the Chrome Web Store
Step 2: Once installed, you can access the extension from any Chrome window. Select the Vowel logo and click "Schedule a Meeting" to instantly schedule Vowel meetings from your Google Calendar.
Step 3: Select "Add a Vowel Meeting" to generate a meeting link
Step 4: You can then join a Vowel Meeting either directly from the calendar invite or from your Vowel dashboard!
Google Calendar add-on
Note: You may need the approval of your team admin to install the add-on. If you can't get that approval, we recommend installing the Chrome Extension.
Step 1: Click on your Calendar settings button and click "Get add-ons". Search Vowel for Google Calendar and click "Install"
Step 2: Sign into your Google calendar add-on
Once your Google calendar add-on is installed, you should go to your Google calendar, where you will see the Vowel logo in the right sidebar.
If you don't see the logo, just refresh the page (this will usually be required if you opened the calendar page before you installed the plugin). When you see the Vowel logo, click on it to open the add-on's sidebar. There will be a "sign in" link that you can click on to connect your add-on to your Vowel account.
Once this is done, you'll be able to see your Vowel workspaces right from your add-on -- and if you have multiple workspaces, you can choose which one you'd like to make your default workspace for scheduling meetings.
Step 3: Schedule a meeting!
Create a Google calendar. Click on "Add video conferencing" to open the drop-down menu to see your add-ons. Select "Vowel Meeting" (if you have more than one workspace you will see the full list). Then all you need to do is save your event and all your event invitees will be able to join you in your Vowel meeting!
Make Vowel your default video conferencing option
If you are an admin for your GSuite team you can change your default settings. This makes it even easier to use Vowel for every meeting (we won't be hidden behind a Google Meeting drop down!).
From the Google Admin console dashboard, go to Apps > Google Workspace > Calendar > Sharing Settings > Video Conferencing. You will need to disable “Make Google Meet the default video conferencing provider when available” and enable the “Automatically add video conferencing . . .”
“Make Google Meet the default video conferencing provider when available” and “Automatically add video conferencing to events users create”
Make sure Google Meet is off for everyone in Apps > Gsuite, and then install the Vowel GSuite add-on.
Validate that under Apps > Google Workspace > Calendar > Sharing Settings > Video Conferencing “Automatically add video conferencing to events . . . ” is enabled.
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