Ways to Share
There are several ways to share on Vowel. You can share an entire meeting or just a small clip from it wherever you see a share icon.
Share an entire meeting from the dashboard:
Share an entire meeting from the meeting nav after the meeting is over:
Share just a clip from the transcript right sidebar:
Once you click on the share icon, you will see the share overlay:
The share overlay gives you the ability to share with as many or few people as you want In the example above:
Share to the webmeans anyone with the link can access the page
Share with Everyone at Acmeadds the meeting to your "Everyone" folder
Invite people or foldersopens another overlay that lets you add team members, folders, or guests to your meeting
Matt Slotkinis an example of a team member attendee with full access. They'll be able to edit, share, and download the meeting.
Andy Bermanis an example of a guest attendee with view access. They can see the meeting notes and video, but not leave notes, share, or download the meeting.
Copy linkcopies the page's unique url. Only people with that have been granted access will be able to see the page with this link.
Share with your team
If you want everyone on your team to have access to the meeting or clip, just toggle on the "Share with Everyone at [your team name]. You'll see the Everyone folder appear at the top of the list below "Invite people or folders." From here, you can change the type of access that everyone in that folder has. Every workspace on Vowel comes with this default folder to easily be able to add your whole team to with a single click.
Share with individual teammates
Click the "Add people" button to search for specific teammates to add. Start typing and the name of teammates will appear in the dropdown. Click to add them to the form field. On the right side of the form field, you can select what level of access you want to give them.
Share with a folder
Click the "Add people" button to search for specific folders to add. Start typing and the folder will appear in the dropdown. Click to add them to the form field. On the right side of the form field, you can select what level of access you want to give them.
Share outside your team
Click the "Add people" button to start typing their email address. As soon as a valid email registers, you can click on it from the dropdown. Click to add them to the form field. On the right side of the form field, you can select what level of access you want to give them.
Share on the web
Within the share overlay, the top toggle will turn your meeting or clip into a public link. This is a great option if you want to embed your meeting on a website or have it be seen by people who do not use Vowel. Once you toggle the meeting on to public, you will be given options allow the public to download and edit the meeting. There are also prompts to share to productivity tools you already use.
At any time, you can remove people from the meeting or clip. Click on the right dropdown that shows a user's access and click "Remove." This immediately removes that person or folder from the meeting. They no longer will be able to access.
Every meeting is different. Some meetings are for the whole team and some are only for a select few. We get that and have designed permission levels to accommodate your nuanced team. From the share overlay, click on the access level dropdown on the right side:
This is the default for team members who attended the meetings. They will be able to fully participate in the meeting (take notes, see the transcription as it comes in), edit and add notes after the meeting is over, share and change permissions, and download the meeting.
Team members or guests with edit access can fully participate in the meeting, can add notes after the meeting is over, but cannot share, download, or change permission levels.
Team members or guests with view access can fully participate in the meeting, but cannot add notes after the meeting is over, but cannot share, download, or change permission levels.
This is the default for guests. They will be able to participate in the meeting, but not see the notes or transcription sidebar. After the meeting is over, they will not have access to any meeting data. If a team member wants to give guests view, edit, or full access during the meeting, they can do so from the Security button within the Participants Tab: